April 26, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, April 26th, 2011 at 6:30 P.M.

There were present:

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Clerk Intern: L. Belanger

By-Law Officer: K. Jones

Also Present: Bud Berry, Florence Barker, Richard Gabriel, Dennis Hakola, Garett Hunting, Denis Kelly, Emma Laughlin, Doug McLeod, Jim O’Brien, Avert Olsen, Bryan Searle (MMAH), Larry Wiwchar, Florence Baker

Councillor Perry declared a conflict of interest with matters relating to Temiskaming Printing.

Motion 11-04-05 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – April 11, 2011

Special Meeting – April 13, 2011

CarriedDeputation:

1. Mr. Bryan Searle, Municipal Advisor (MMAH)

Discussed two avenues to fund the water project: (1) Users pay whole or in part, and (2) Municipality pays in whole; however, this would reduce the borrowing capacity (Annual Repayment Limit-ARL) of the Township, and the municipality would have to recognize that the water users would be subsidized.

Councillor Perry was concerned that if the Municipality contributed towards the project, the contract with the Building Canada Fund (BCF) would be breached.

Mr. Searle recommended to seek a legal opinion; however, the Township would remain in compliance if the information does not relate to the province or have a provincial interest.

Councillor Marcella reviewed her notes from a meeting with Mr. George Kemp, Municipal Lawyer. He recommended a courtesy letter to the BCF informing them that we adjusted the number of households from 44 to 49, and then to proceed with a cost recovery program to all parties who have benefited from the project. The municipality is a user and it would be appropriate to pay a portion of the costs based on the Municipal Act (user pay methodology).

Councillor Marcella reviewed financial estimates for the proposed water rate fees and the proposed capital cost fees. It is recommended that water users pay 85% and the municipality pay 15% of the capital costs. The Township will fully recover water costs through water rates, with the exception of water costs associated with fire protection and road maintenance, which will be recovered through a general levy.

Councillor Perry would like a report from Roads Foreman and Fire Chief estimating how much water will be used in a year, and a written letter of recommendations from George Kemp.

Next steps: public meeting

2. Garett Hunting, Paint Ball Team

Presented a Powerpoint presentation to council explaining the game, their team members and their participation in local charitable events

Looking for a safe property (approx 25 acres) with road access in the Township for paint ball activities.

Council will discuss potential properties and will contact Mr. Hunting when they have more information.

Committee Reports

Public Works:

Mr. Dufresne requested if he could replace tires on the road equipment with those from the decommissioned pumper. Council recommended to remove useful parts for Township use.

Two new tires must be purchased for the Tandem truck. Quotes were reviewed and the best price was from Kal Tire, $1,325 installed.

The Kenworth will need repairs this fall in preparation for winter

Mr. Dufresne requested if the scrap in the pit can be sold. All councillors agree.

New plow will be arriving next week.

Garbage truck will require repairs in the near future.

Tourism and Recreation

Bass Lake Meeting May 3rd at 5:30 p.m.

Unfinished Business

Tri-Town Sno Travellers – Clear Lake Road. Councillor Tresidder and Mr. Dufresne will be looking into the request for clearing the north side of the road for safe travel.

Mr. Larry Wiwchar – requests. Mrs. Bigelow will respond to Mr. Wiwchar’s letter in writing.

AMO – Firefighters Mandatory Retirement Legislation Introduced. Council discussed and the legislation does not apply to volunteer fire fighters.

Ministry of Transportation – Ferguson Road. Received a letter from the MTO supporting the request for roadway identification signs at Ferguson Road complete with 911 numbers.

OPG – Hound Chute fluctuating water levels letter. Council was provided with a copy of the letter mailed April 20, 2011.

Miller Paving Quote: Council reviewed and would like Mileage 104 to be added to the list. If possible, surplus funds from the Larose Bridge project will be used to pay for surface treatment on the proposed roadways.

New Business:

By-Laws:

Motion 11-04-06 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT by-law no. 11-11 being a by-law to regulate and control the use of pesticides within the Township of Coleman be read a first and second time.

Carried.

Motion 11-04-07 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 11-11 be read a third and final time and passed and enacted

Carried.

Motion 11-04-08 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 11-12 being a by-law to authorize the sale of land to Adam Devost and Amelie Devost be read a first and second time.

Carried.

Motion 11-04-09 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT By-Law No. 11-12 be read a third and final time and passed and enacted

Carried.

Resolutions:

Motion 11-04-10 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the AMCTO Zone 8 Spring Meeting/Conference held in Timmins on May 18 & 19, 2011.

Carried.

Motion 11-04-11 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT the Tina Gagnon be authorized to attend the Basic Emergency Management (BEM) training located in Englehart, June 13 and 14, 2011.

Carried.

Motion 11-04-12 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase Coleman Township letterhead from Temiskaming Printing in the amount of $233.08.

Carried.

Motion 11-04-13 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS the Township of Coleman recognizes the importance of Emergency Management in Ontario; and

WHEREAS the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; and

WHEREAS the safety of our community is the responsibility of each and everyone of us and we must prepare now and learn how to secure a strong and healthy tomorrow.

THEREFORE the Council of the Corporation of the Township of Coleman do hereby proclaim the week of May 1 to 7, 2011, to be EMERGENCY PREPAREDNESS WEEK in the Township of Coleman and encourage all citizens to participate in educational activities on emergency preparedness.

Carried.

Motion 11-04-14 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT THE Silverland Cemetery and Cobalt Coleman Catholic Cemetery be given a grant of $1,300.00 each and the Royal Canadian Legion Cemetery be given a grant of $300.00 for 2011.

Carried.The following items will be tabled until the next regular council meeting (items indicated in italics):

Resolutions:

– letterhead

– Ontario Building Code – mid-rise construction

– City of Oshawa – Professional Activity Day

New Business:

– Cobalt Northern Ontario firefighters Museum – Food Bank

– Ontario Infrastructure – Loan Program

– 2011 Census Promotion

– Spring Pulse Poetry Festival

– Handicap parking

– Deb Garner – Report on MNR coyote study

Correspondence:

– NE LHIN – Screening for Distress & Blog

– THU – Board Minutes

– WSN Network news

– AMO – Watch File

– Northern Growth Plan

– FCM Communique – Cut My Commute

– CIB – newsletter

– OGRA – Board of Directors

– HazMat – headline news

– AMO – LAS

– CAA – HST

– Press Release – Hospitals announce amalgamation

– MMAH – update

– Chamber of Commerce – e-newsletter

– EXP – info package

Motion 11-04-15 MOVED BY Sue Cote and SECONDED BY Pat Tresidder:

WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a)personal matters about an identifiable individual, including municipal or local board employees;

1. Reviewing Animal Control Officer proposals

2. Discussing concerns on private properties

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 10:00 p.m. to discuss the following matter.

Carried.

Motion 11-04-16 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 10:00 p.m. without a report.

Carried.

Motion 11-04-17 MOVED BY Pat Tresidder and SECONDED BY Sue Cote::

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR