Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, April 23rd, 2008 at 6:00 P.M.
There were present: Mayor: C. Belanger
Councillors: R. Beeson
Works Foreman: D. Dufresne
Clerk-Treasurer: C. Bigelow
Financial Officer: N. Renaud
By-Law Officer: K. Jones
Deputation: Franklin Gagnon
Motion 08-04-19 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 9, 2008
Special Meeting – April 21, 2008 Carried.
Mr. Gagnon requested permission to pick up wood on parcels which have been harvested. Council advised him he could pick any wood left on Coleman parcels by Harvesters. Mr. Gagnon wanted information about water lines and land deemed to be hazardous in the Township of Coleman.
Ms Renaud informed Council about a combined funding application to NOHFC and JEPP programs. She also suggested a Treasure Hunt/Murder Mystery combined weekend event. Ms Renaud will arrange a presentation by Ms Barb Woods, Chamber of Commerce, regarding ATV Tourism.
The Township of Coleman application to Frog’s Breath for exterior lighting was turned down.
The Clerk-Treasurer will request advice from Mr. George Kemp with respect to Ontario Power Generation’s easement offer.
Mr. Dufresne, Works Foreman, has been discussion prices for screening winter sand. He will order a few culverts required to replace others that have broken down.
Dump Road has to be cleaned up after the winter. A discussion was held regarding the use of the Waste Site by Coleman Residents. Councillor Chitaroni will stress to the Waste Site Attendant that only Coleman Residents are to use the Waste Site. Commercial Properties Owners will not be charged when taking their waste to the Waste Site. The Clerk-Treasurer to look into getting cards for residents who wish to take their waste to the Waste Site.
Council reviewed correspondence received from Ms Theresa Lalonde regarding seeding the top of the septic system at Refinery Townsite. Mr. Dufresne will discuss this matter with Mr. Robinson and Ms Lalonde.
Councillor Perry expressed her appreciation to Mr. Dufresne for grading Portage Bay Road so promptly when she requested that this work be done.
The Township of Coleman’s Job Connect application has been approved. Mr. Patrick Gagnon will begin work on April 28th, 2008.
Council reviewed correspondence received from Mrs. Cathy Marcella regarding the Coleman Water Distribution System. The Clerk-Treasurer to respond to Mrs. Marcella’s letter reiterating the fact that the Class Environmental Assessment will proceed as discussed during the April 21st meeting and the water rates have been reduced by $30.00 quarterly.
Correspondence received from The Ministry of the Environment regarding the Ministry audit sample results for the Coleman Distribution system – Inspection # 1-61C7T was reviewed. Results of the sampling indicate water provided by the system meets the requirements of the prescribed Ontario Drinking Water Quality Standards.
Mr. Roger Lapointe, Works Superintendent for the Town of Cobalt provided a Lead Sampling Log Spreadsheet showing where samples were obtained in the Township of Coleman. Mr. Lapointe will forward the results as soon as he receives them.
Copies of the Economic Overview Northern Ontario report were distributed to Council for their information.
A discussion was held regarding the Ministry of Transportation’s 2008 Municipal Road and Bridge Infrastructure Investment. Council will meet to discuss and plan where to apply these funds.
Council reviewed correspondence received from Infrastructure Ontario regarding the Municipal Infrastructure Investment Initiative. The Township of Coleman’s application has not been selected for funding at this time.
Council reviewed correspondence received from the International Plowing Match Committee requesting financial assistance with the Regional Display.
Motion 08-04-20 MOVED BY Ron Beeson and SECONDED BY Pat. Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $1,740.00 to the International Plowing Match Committee to assist with the Regional Display. Carried
Council also reviewed correspondence from the Tri-Town & District Chamber of Commerce regarding the 2009 IPM Accommodations Guide. The Clerk-Treasurer to request that the Coleman RV Park be included in the guide and ask if other Tourist Park Owners in Coleman have received this notice.
Copies of the Minister of the Ministry of Northern Development and Mines, Michael Gravelle’s correspondence regarding Growth Plan for Northern Ontario were distributed to Council.
The Clerk-Treasurer to arrange a meeting with the Council of the Town of Latchford for May 20, 2008.
Mr. Allan Legros, Grant Forest Products, advised Timber Rights permits have been received from the Ministry of Natural Resources for the “Mud Lake” parcels. Councillor Beeson will work with Mr. Legros during this process.
The Clerk-Treasurer to arrange a meeting with the Ministry of Natural Resources for the last week in May to discuss Crown Land acquisition and timber harvesting.
Conferences: NEOWWC and NEOMWA – joint conference
Parliamentary Procedure Workshop
Association of Mining Municipalities of Ontario – meeting
The Clerk-Treasurer to obtain more information regarding the Northeastern Land Use Planning.
Conferences: Councillor Beeson will attend the Killarney Section meeting.
DTSSAB Annual General Meeting will be held May 29th, 2008 at the Englehart Community Hall.
Temiskaming Municipal Association meeting will be held May 1st in Earlton.
Councillor Perry stressed the importance of Council attending the next Places to Grow Policy Forum to be held in New Liskeard on April 29th, 2008.
A discussion was held regarding providing financial assistance to the Royal Canadian Legion. Councillor Perry was opposed to assisting the Royal Canadian Legion with taxpayers money and stated it is against Township of Coleman policy to assist anyone without a written request.
Motion 08-04-21 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $500.00 to the Royal Canadian Legion, Branch 44 to assist with their expenses. Carried.
For Mayor Belanger opposed Lois Perry
Albert Chitaroni Ronald Beeson
Motion 08-04-22 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $3,500.00
to the Cobalt Mining Museum to assist with their Summer Student. Carried.
Motion 08-04-23 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Temiskaming Hospital 2008/2009 Per Capita Assessment in the amount of $145.00. Carried.
Councillor Perry declared a Conflict of Interest with matters dealing with the Speaker.
Motion 08-04-24 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker for the Emergency Preparedness Guide 2008 in the amount of $98.00. Carried.
Motion 08-04-25 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:
WHEREAS funding applications have had to be detailed, costly, onerous and in some cases, very complicated in order to access funds from various programs;
AND WHEREAS previous application, submitted as a municipality’s highest priority, have been subjected to the province’s own set of criteria which have been proven to be less than transparent;
AND WHEREAS senior levels of government now recognize that ALL municipalities are in urgent need of new and replacement infrastructure and that municipalities have very limited resources from which to fund these many and varied projects;
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports Tay Valley Township’s request that the province make infrastructure funding available to ALL municipalities based upon formulae similar to those developed for the Move Ontario and the Municipal Roads and Bridges Fund so that municipal politicians and staff do not have to waste valuable time, effort and money in applying for the various programs’ funds that would enable the construction of necessary projects. Carried.
Motion 08-04-26 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
WHEREAS the local Katimavik volunteers provide a valuable contribution to Coleman Township;
AND WHEREAS the Katimavik program is a positive program which Coleman supports;
BE IT RESOLVED THAT Coleman Township agrees to be a participant in the Katimavik program. Carried.
Council reviewed the following correspondence:
– Ministry of Finance regarding the creation of a separate optional property class for the residual group of commercial properties – “residual commercial class”
– Mayor Belanger proclaimed the following: Energy Conservation Week – May 25 – 31, 2008
2008 Ontario Family Fishing Weekend – July 4, 5, 6th
Food Forever Fund Week – June 8 – 14, 2008
– Awards – E. A. Danby Award
2008 Citation for Citizenship Awards
Federal Gas Tax Award
– Ministry of Transportation regarding Municipal Infrastructure within MTO Right of Way – additional infrastructure inspection may be required.
– TransCanada PipeLines (TransCanada) is gathering mailing information for residents that live within the emergency planning zones of the pipelines and facilities.
– HealthForce Ontario is coming to certain municipalities and will attend the FONOM conference
– Mr. Wilfrid Despres is retiring. Despres-Pacey Insurance Brokers Limited will be managed by Mr. Lionel Despres.
– Federation of Canadian Municipalities advised the largest-ever survey on Municipal issues shows Canadians want federal support for cities and communities.
– Ms Kathy Hakola, on behalf of the Tai Chi Group, expressed their appreciation for the excellent facility at the new Coleman Township complex.
– the New Liskeard Lions Club forwarded an invitation to the Second Annual Dragon Boat Festival
which will be held July 4 & 5, 2008 at the new Liskeard Beach Park.
– the Association of Municipalities of Ontario forwarded a request for nominations for the 2008-2009 AMO Board of Directors.
– Minister John Gerretsen, Ministry of the Environment announced the introduction of draft legislation to prohibit the use and sale of pesticides for cosmetic purposes on all lawns and gardens in Ontario.
– Sickkids Foundation
– AMO – Report on March 2008 Board Meeting.
– AMO – Waste Electronic and Electrical Equipment Program Plan
– AMO – Municipal Infrastructure Funding – building Canada Fund
– Rural Matters
– Earlton-Timiskaming Regional Airport – minutes
– Cowan News & Views
– OMERS – 2007 annual report
– CFDC update
– Laurentian University – President’s Report
– Hydro One – Cornerstone project
– Canadian Energy Research Institute – World Energy
– FCM Survey on Municipal Issues Released
– FONOM Summit Update
– Thomson Carswell – Safety Source
– Government of Canada – Building Canada
– North East Local Health Integration Network – news
– The Law Society of Upper Canada – Lawyers & Paralegals
Motion 08-04-27 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.