April 22, 2014

 

REGULAR MEETING MINUTES April 22, 2014 _____________________________________________________________________________

 

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, April 22nd, 2014 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Fire Chief: D. Laitinen

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Deputation: Mr. Jeff St. Cyr, Debrina Insurance

Ms. Anita Koza, Cobalt Public Library

Ms. Belinda Beairsto, ECO Logix

ADOPTION OF THE AGENDA 

Motion 14-04-15 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of April 22nd, 2014 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST 

Mayor Cleroux with matters dealing with Trio Resources

ADOPTION OF THE MINUTES 

Motion 14-04-16 MOVED BY Cathy Marcella and SECONDED BY Lois Perry :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 7, 2014 Carried.

ACCOUNTS 

Motion 14-04-17 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE General Accounts in the amount of $97,675.27 be passed and paid. Carried.

Motion 14-04-18 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT THE Payroll in the amount of $23,051.11 for the month of April 2014 be passed and paid. . Carried.

STAFF REPORTS 

Works Department 

A meeting is scheduled with Miller Paving for May 1st, 2014 to review the Road Plan for 2014

A debriefing meeting is scheduled with AECOM to review the Frozen Water Line problem which occurred in February 2014 and to work out a resolution for Fire Hydrants. REGULAR MEETING MINUTES April 22, 2014 _____________________________________________________________________________

 

Continued (2)

Fire Department 

Chief Laitinen advised the next Mutual Aid meeting will be hosted by the Coleman Fire Department on May 14th, 2014.

The Fire Department responded to one call in Latchford. Chief Laitinen will be reviewing the Automatic Aid Agreement with the Town of Latchford’s Fire Chief.

The Coleman Fire Department will burn the dilapidated structure situated on Crown Land in the near future before the snow melts.

Chief Laitinen is meeting with the Town of Cobalt’s Fire Chief to discuss responding to M104 fires until the Coleman Fire Department arrives on the scene. Mayor and Council will have to agree prior to putting any agreement in place.

A discussion was held regarding the use of Coleman fire hydrants during Winter months. This matter will be reviewed during the debriefing meeting.

Motion 14-04-20 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented:

Animal Control 

Mayor Cleroux read correspondence provided by Mr. Garett Hunting. Mr. Hunting is now a Provincially Certified Municipal Law Enforcement Officer.

Motion 14-04-19 MOVED BY Lisa Neil and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the Municipal Service Provider Report submitted by Mr. Garett Hunting, as presented: Carried.

Administration 

A meeting is scheduled for April 24, 2014 for the preparation of the Ipads.

The Clerk-Treasurer to request quotes for the repair of the Municipal Complex Roof.

Mr. Pierre Leveille, Ontario Northland will attend the May 5th meeting to discuss the Bass Lake Crossing

The municipal employee holiday schedule is in place.

The AMO Billing Steering Committee reported on their findings for the OPP Billing proposal review.

The TCC expenses will paid when invoices are submited.

Mayor Cleroux will look into the repair of the tractor used at the Municipal Waste Site

Correspondence received from OMAFRA regarding Capacity Funding was reviewed.

A letter will be sent to new residents regarding road maintenance

TransCanada is conduction a Station/Mainline Valve In-line inspection.

The Clerk-Treasurer informed Council that financial reports will now be produced in the office

Motion 14-04-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

DELEGATIONS 

Jeff St. Cyr, Debrina Insurance 

Mr. Jeff St. Cyr was in attendance to update Council regarding municipal employee insurance. The Township of Coleman has been included to Sure Solutions which is an advantage for the municipality. Mr. St. Cyr recommended that the Township self insurance for Vision as we are such a small group. He stated that the use of Generic drugs is very important as they are 70% cheaper than other brands. Biological drugs are now coming which will be very much more Continued (3) REGULAR MEETING MINUTES April 22, 2014 _____________________________________________________________________________

 

expensive.

Continued (3)

Mr. St. Cyr also suggested using their HR Company, Huminica, when dealing with employee problems – they will assist with any correspondence and templates required by the municipality.

A quarterly report will be provided before the next renewal.

Ms. Anita Koza, Cobalt Public Library 

Ms. Koza was in attendance to update Council with library matters.

She tanked Council for the Township of Coleman generous annual donation – is much appreciated by all the Board.

An Ontario Trillium Foundation grant made it possible to purchase three tablets, four E-readers, one lap top, one ultra book and one IT technician. The Board purchase six desk tops.

There are presently 131 Coleman Users. The Library will order books from other libraries for anyone when not available at this site.

The Cobalt Library will host the Town of Latchford residents as their library is now closed.

The annual Poetry Weekend will be held at the end of May. The Cobalt Library will put on a luncheon.

Belinda Beairsto, ECO Logix 

Ms. Beairsto provided a report for Council. There are presently 130 Coleman Users and more residents are expected to recycle in the future as the weather gets better.

Ms. Beairsto is working with Camps individually and will make sure they are participating.

The Clerk-Treasurer to register the Township of Coleman with WDO – Ms. Beairsto will provide the information. DATA call date is Ms. Beairsto’s responsibility.

An educational campaign will be conducted in the Spring – notices will be placed in the Weekender.

BY-LAWS 

The Tax Rates should include Multi Residential. 

Motion 14-04-22 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 14-13 being a by-law to provide for the adoption of tax rates, penalty and interest and current estimates be read a first and second time. Carried.

Motion 14-04-23 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 14-13 be read a thrid and final time and be passed and enacted. Carried.

BUSINESS ARISING FROM THE MIN UTES 

Town of Cobalt – Water Consumption & Doctor’s Contract invoicing 

A discussion was held regarding the Doctor’s Contract fee increase. Councillor Marcella will represent the Township of Coleman during the meetings with the Doctors.

Motion 14-04-24 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the following invoice for the Rural and Northern Physician Group Agreement:

Town of Cobalt $6,000.00

Town of Latchford $6,000.00 Carried. REGULAR MEETING MINUTES April 22, 2014 _____________________________________________________________________________

 

Continued (4)

BUSINESS ARISING FROM THE MIN UTES continued

The Clerk-Treasurer to request an update for the “Freeze Up” invoice.

Motion 14-04-25 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the following invoice for the Water Freeze Up on Coleman Road in February 2014:

Town of Cobalt $8,732.93 Carried.

WSIB – Volunteer Firefighters Benefit coverage 

The Clerk-Treasurer to provide different scenarios for the Volunteer Firefighters WSIB Benefit coverage for the next meeting.

Community Hall Policy review 

A copy of the Community Hall Policy was provided to Council for their review and comments at the next meeting.

Emergency Sand Bags – order

The Clerk-Treasurer to order 1,000 sand bags.

NEW BUSINESS 

Conference – FONOM/MMAH 2014 Northeastern Municipal Conference

Communities in Bloom Session

Water Management & Wetland Restoration Course

In Transition Workshop

Backhoe Operators

Council reviewed the following correspondence:

OGRA Winter Maintenance Operations Training

Niagra Region – Long Term Energy Plan

Township of Wainfleet – Long Term Energy Plan

Town of Petrolia – Energy Costs

City of Temiskaming Shores – Farm Innovation Alliance

Temiskaming Shores & Area Chamber of Commerce 20104 Business Awards

MPAC – Voterlookup launch

2014 Building Permits – April 1st

Trio Resources – Road Maintenance

Councillor Marcella read Trio Resources’ correspondence regarding concerns with the condition of the road leading to their business location. The Clerk-Treasurer will respond to this correspondence.

Callista Laffrenier – Legislative Page

Mayor Cleroux will look after this matter.

COMMITTEE REPORTS REGULAR MEETING MINUTES April 22, 2014 _____________________________________________________________________________

 

Public Works

Mayor Cleroux received complaints from Tax Payers on Coleman Road and Ferguson Roads.

Continued (5) 

Finance

Councillor Marcella, Mr. Ross Latter and the Clerk-Treasurer will prepare a 10 year plan in terms of revenues and expenses in line with the Asset Management Plan

Tourism & Recreation

Councillor Perry is working on requesting funding and/or grants for Bass Lake Park – gazebo and lifeguard shack.

CORRESPONDENCE 

– Places to Grow – Implementation Fund

– Ontario Trails Council – e-news

– Cobalt Mining Museum – Thank you

– Ontario Power Authority – Request for Qualifications

– Eleanor McMahon – newsletter

– Ontario Trillium Foundation – New Post

– Waste Diversion Ontario – Dispute Resolution Process

– Recycling Industry – 2014 Convention and Exposition

– The Weekly Detour – update

– AMO – Watch File, Breaking News

– HazMat – update

– Quest – newsletter

– Cobalt, Coleman and Latchford Food Bank – Thank you

– The Royal Canadian Legion – thank you

– AMCTO – Municipal Minute

– Recycling Product – news

– Environmental Events – Brownfield Redevelopment

– Water TAP – enews

– MOI – Proposed Performance Indicators for the Growth Plan

– Ontario Tire Stewardship – Website Notices

– Ministry of Energy – response to letter

– George Lewfebvre – Information regarding Flood Conditions

– Democracy Watch – Fair elections Act

– MFOA – YPN Talks

IN CAMERA (CLOSED) SESSION 

Motion 14-04-26 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:00 p.m. to discuss the following matter; Sharp Lake Park – Legal Opinion

Mel’s Recycling Carried.

Motion 14-04-27 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:45 p.m. without a report. Carried.

ADJOURNMENT 

Motion 14-04-28 MOVED BY Lois Perry and SECONDED BY Cathy Marcella: REGULAR MEETING MINUTES April 22, 2014 _____________________________________________________________________________

 

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

Continued (6)

GENERAL ACCOUNTS 

25473 Howard Berry 184.00

25474 Town of Cobalt – Recreation 7,000.00

25475 Town of Cobalt – Water Agreement 5,184.00

25476 Claire Bigelow – Lifeguard re-certification 102.40

25477 Hydro One 100.83

25478 Kenneth Jones 50.00

25479 Campsal Electric 83.28

25480 Charter Air Service 500.00

25481 Clearconnec 666.70

25482 Electronic North Inc. 56.50

25483 Fort Garry Fire Trucks 1,220.40

25484 Grant Fuels Inc. 4,281.83

25485 Hydro One 83.84

25486 Kemp Elliott & Blair Llp, 20,114.00

25487 Mediaedge Publishing Inc. 282.50

25488 MIS Insurance Services 38,182.80

25489 Municipal Service Provider 400.00

25490 Munisoft 113.00

25491 NEOPWO 75.00

25492 Northern Tel 379.10

25493 OMERS 2,942.24

25494 Receiver General – Payroll 9,110.79

25495 Staples 5,136.68

25496 Temiskaming Speaker 134.47

25497 Carswell 57.85

25498 TSC Stores 331.04

25499 WS&IB 902.02

TOTAL $97,675.27 

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR