April 22, 2013

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, April 22, 2013 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Fire Chief: D. Laitinen

Clerk-Treasurer: C. Bigelow

Deputation: Louise and Andre Larocque – Gillies Depot Road

Ross Latter and Danielle Girard – Kemp Elliott & Blair

Nathalie Lessard – Garb Angels

Present: Jim Patrick, Jill and Aaron Koza

ADOPTION OF THE AGENDA

Motion 13-04-25 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of April 22nd, 2013 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with the Temiskaming Speaker.

ADOPTION OF THE MINUTES

Motion 13-04-26 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 8, 2013

Special Meeting – April 9, 2013

Special Meeting – April 15, 2013 Carried.

ACCOUNTS

Motion 13-04-27 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the general accounts in the amount of $82,336.06 be passed and paid.

Carried.

STAFF REPORTS

Fire Department:

– Chief Laitinen distributed the proposed “Fire By-Law and Fire Permit” to Council for their review and comments.

He will now prepare new guidelines for camp fire pits for the next meeting.

– Chief Laitinen advised, that according to Provincial Legislation, a municipal fire band is set by the Chief.

– Chief requested permission to order Forest Fire Risk and Fire Band signs from ARC Industries –

cost $365.00 per sign to be placed at the Municipal Complex and Bass Lake Park.

– A Wild Fire Strategies and Tactics Workshop will be held April 27th and 28th – Six member will attend.

– The next Mutual Aid Meeting will be held in Coleman on May 8th – guest speaker – Ms Rolly Allaire. Mayor and Council are invited.

Continued (2)

STAFF REPORTS continued

Fire Department:

– Emergency Preparedness Day will be held in conjunction with the Cobalt Fire Department on May 11th from 10:00 to 2:00 p.m.

– Adopt a Highway clean up will be held on May 25th, weather permitting. The Volunteer Fire Fighters will work with the Garb Angels this year.

– Residents will be allowed to burn in 45 gal. drums providing there is a screen to prevent sparks flying.

– Drums and pits will be inspected during the Smoke Alarm Campaign in May or June.

Motion 13-04-29 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

Administration Report:

The Clerk-Treasurer reported on a meeting with Ms. Sheila Willis, The Kirkland Group. Ms. Willis presented a package from

TransCanada Pipeline for the Energy East Pipeline Project. Submissions will be made to the National Energy Board by the end of 2013.

Open houses will be held in the City of Temiskaming Shores and North Bay in May or June to provide general information regarding this project.

The Clerk-Treasurer to invite Mr. Larry McLaren, TransCanada Pipeline, to make a presentation to Council in the Fall.

Motion 13-04-28 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

DEPUTATIONS

Mrs. Louise Larocque Denis read her presentation to Council regarding Gillies Depot Road speed limit. She listed ways that the

Township of Coleman could increase the safety of children on Gillies Depot Road – cutting trees, signage, moving the container

and remind residents periodically to follow the speed limits. Mrs. Larocque requested that the speed limit be kept at 40km/hr.

Council agreed to consider her request.

Mr. Latter and Ms. Girard, Kemp Elliott & Blair, were in attendance to present the Township of Coleman’s Consolidated Financial Report for 2012.

Ms. Girard reviewed the audited report with Council and presented the Management Letter. Council reviewed and signed the Engagement and Opinion Letters.

BY-LAWS

Motion 13-04-30 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-17 being a by-law to regulate and control the use of Pesticides or Herbicides and Fertilizer within the Township of Coleman be read a first and second time. Carried.

Motion 13-04-21 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 13-17 be read a third and final time and be passed and enacted. Carried.

Continued (3)

Motion 13-04-32 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-18 being a by-law amend By-Law 12-06 being a by-law to provide for maintaining land in a clean and clear condition be read a first and second time. Carried.

Motion 13-04-33 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 13-18 be read a third and final time and be passed and enacted. Carried.

Motion 13-04-34 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-19 being a by-law for decreasing the speed of motor vehicles from statutory speed limits on Marsh Bay Road be read a first and second time. Carried.

Motion 13-04-35 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 13-19 be read a third and final time and be passed and enacted. Carried.

Motion 13-04-36 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 13-20 being a by-law for the adoption of tax rates and to further provide for penalty and

interest and to adopt the current estimates for the year 2013 be read a first and second time. Carried.

Motion 13-04-37 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 13-20 be read a third and final time and be passed and enacted. Carried.

Council did not approve the proposed Smoking By-Law

BUSINESS ARISING FROM THE MINUTES

1. Latchford Dam Replacement Project

Mayor Cleroux reported on a Stakeholders Meeting held on April 15th, 2013 regarding the Latchford Dam Replacement Project.

Mayor Cleroux advised there are many issues and concerns to address before proceeding with the project – dam failure, flood and fish spawning.

2. PlacestoGrow – Council reviewed the information forwarded to Council regarding the program

3. Marsh Bay Road – Council reviewed proposed plans prepared by Mr. Ryan Seguin. Council agreed that the lots should be 100m deep and 94m wide.

The Clerk-Treasurer to advise Mr. Seguin and contact Mrs. Mary Church for her appraisal of the parcels

4.. P3 Canada Fund Round Five – Councillor Marcella reported on the package distributed to Council. Council agreed to wait for future funding announcements.

NEW BUSINESS

1. Motions- Township of Wainfleet – Wind Turbine Development – reviewed

Cobalt SMC Diggers – request for donation – denied.

Temiskaming Printing

Motion 13-04-38 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil

BE IT RESOLVED THAT the Clerk-Treasurer be purchase an ad in the Temiskaming Speaker for Emergency Preparedness – $78.00. Carried.

Continued (4)

NEW BUSINESS continued

2. Garb Angels

Mrs. Nathalie Lessard was in attendance to make a presentation regarding the Garb Angels. The group of children and adults

who participate in the Garb Angels Group has grown over the years. Newspaper and Radio have supported the program since its inception in 2006.

Corporate sponsors have also joined in supporting the project with financial support, Tshirts and hats. Their goal is to provide a cleaner environment for future generations.

This year, Garb Angels will clean up Coleman Roads with the assistance of the Coleman Fire Department on May 25th starting at 9:00 a.m..

Roads to be included in the clean up are Bass Lake, Portage Bay, Marsh Bay Road and Highway 11B.

Mrs. Lessard requested – Insurance coverage for the 7th annual Roadside Clean Up on May 25th

The use of hall for the BBQ should the weather not cooperate

A highway sign be erected along Highway 11B

3. Sarah VanWetten provided Council with a Crown Land Acquisition Policy.

4. Temiskaming Shores & Area Chamber of Commerce provided the Township of Coleman with a Membership Directory and Certificate of Membership.

The annual dinner will be held May 9th, 2013.

5. The College of Physicians and Surgeons of Ontario requests nominations for the Council Award honouring outstanding Ontario Physicians

6. Kirkland Lake Region Commemorative Plaque – Miners & Families Commemorative Day will be held Saturday, June 29th, 2013.

7. CBRE GCS Canada advised that Lease L01102 will naturally expire on December 31, 2014. The Clerk-Treasurer will provide the lease agreement for the next meeting.

8. Shelly Lendt – Council reviewed the Ministry Regional Assessment Strategic Review package provided by Ms. Shelly Lendt.

COMMITTEE REPORTS

Finance

Councillor Marcella presented the monthly financial report for March 2013

CORRESPONDENCE

– CUI – events.

– Canadian Journal of Green Building & Design – new

– Ontario Trails – update

– HazMat – update

– The Weekly Detour

– AMO – Watch File

– AMCTO – Municipal Minute

– Canada Post – Safety Matters

– OMERS – 2012 Report to Members

Continued (5)

IN CAMERA (CLOSED) SESSION

Motion 13-04-39 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

(c) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:20 p.m. to discuss the following matter:

Property Standards and Zoning By-Law – Coleman Residents

Matters dealing with private residents Carried.

Motion 13-04-40 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:45 p.m. without a report. Carried.

ADJOURNMENT

Motion 13-04-41 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

24563 -24567 VOIDED

24568 HydroOne 81.39

24569 UnionGas 747.11

24670 Waynes Garage 604.00

24571 Accuracy Environmental 79.10

24572 Bartlett’s Auto Electric Ltd 86.41

24573 Benson 213.48

24574 Breault’s Discount Warehouse 190.53

24575 C-Max Fire Solutions 899.73

24576 Century Manufacturing Corp 133.93

24577 CIBC – Visa 818.83

24578 Don Laitinen – Travel 45.00

24579 DSSAB 16088.76

24560 Electonic North 294.87

24561 Fire Safety Canada 852.02

24582 Fisher’s Regalia 170.63

24583 Grant Home Hardware Bldg 372.07

24584 H2O on the Go 22.00

24585 Local Authority Services Ltd 226.00

24586 Miller Paving 53117.91

24587 Minister of Finance – Policing 3955.00

24588 Northern Tel 401.06

24589 Nortrax 114.38

24509 Ontario Northland 84.75

24591 Ontera 17.36

24592 Sani Gear Fire 316.40

24593 Spectrum 2000 Communications 33.22

Continued (6)

GENERAL ACCOUNTS continued

24594 Staples 181.77

24596 Temiskaming Municipal Bldg 1673.00

24597 Temiskaming Pro 216.27

TOTAL $82,336.06

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR