April 22, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, April 22nd, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L. Gannon

By-Law Officer: K. Jones

Fire Chief: D. Laitinen

Deputation: Dan Cleroux – Cave in Road Closure

Hugh Woods – New business proposition

Present: Joe Gregorcic, Allan and Cathy Marcella, Gino Chitaroni, Paul Bogart

Motion 09-04-15 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 8, 2009

Special Meeting – Carried.

Councillor Chitaroni declared a Conflict of Interest with matters dealing with Blackstone Development Inc.

Councillor Perry declared a Conflict of Interest with matters dealing with the Speaker.

Mr. Cleroux was in attendance to advised Ms Grondin, Agnico Eagle Mines Ltd, said Golder Associates will visit the cave in site shortly to assess the situation. Mr. Cleroux also said the fence needs to be fixed and the site must be better secured in order to prevent access to the cave in site. He also requested that the Road Closure process be started as soon as possible. Mr. Dufresne, Works Foreman, will inspect the site and take appropriate action to secure the site.

Mr. Cleroux will schedule a visit to SMC (Canada) Limited with the Volunteer Firemen to that they can familiarize themselves with his property.

Mr. Hugh Woods was in attendance to introduce Council to his proposed “Oilseed Crushing Facility” project. Mr. Woods briefly described his plans and stated he would need approximately 25 acres for his facility. He requested Council’s support for this project and will provide a detailed report.

Motion 09-04-16 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman supports in principle Woods Power Group’s application for an Oilseed Crushing Facility project to be located in the Township of Coleman and have commercial property available for the facility. Carried.

Continued (2)

Chief Laitinen reported on a meeting with the Ministry of the Environment to discuss the “fire incident” which occurred on August 28th, 2008 on the Hastings property.

An A.E.D. course was provided to the Volunteer Firefighters on April 19th.

Volunteer Firefighters will be available to receive donations of food for the Food Bank on Saturday, April 25th at the Fire Hall.

Works Foreman Dufresne advised he will begin hauling gravel next week. Murphy Mill Road needs attention – Mr Dufresne will contact Mr. Al Legros to enquire if they have plans to bring some gravel to Murphy Mill Road as previously agreed.

Mr. Dufresne again asked if Council have decided on the purchase of a plow truck – Council will discuss this at the next budget meeting.

The Clerk-Treasurer reported on the Cobalt, Coleman, Latchford & Temagami meeting held April 16th, 2009. Changes will have to be made prior to uploading Coleman’s profile to the website. Changes to the joint profile will be done by the Municipality of Temagami. Pictures for different seasons can also be added to the profile. The next meeting will deal with Business expansion and retention, signage, marketing, an area strategic plan, search for funding and investors, finalizing and uploading the profile to the municipal and 2 Ontario websites.

Mayor Belanger read correspondence received from the Municipality of Temagami regarding the Temiskaming Circle Tour meeting scheduled for May 12, 2009 in Marten River. Mayor Belanger and Councillor Perry will attend the meeting.

The Clerk-Treasurer reported on a conversation with Ms Anne Marie LeRoy, Ministry of Northern Development and Mines, regarding Intake 2 of the Building Canada Fund for the Coleman Water Distribution System. Ms Gannon and Mrs. Marcella will look into this matter prior to submitting the application for Intake 2.

Motion 09-04-17 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Corporation of the Township of Coleman supports an application to Building Canada Fund – Communities Component, Intake 2 to assist with the financial hardship of the Coleman Water Users for the shovel ready project known as Coleman Water Distribution System replacement which is replacement of an antiquated and failing water distribution system in Coleman Township located in the area next to Cobalt and supplied by the Cobalt Water system.

AND FURTHER The Corporation of the township of Coleman will continue to own and operate the Coleman Water Distribution system. Carried.

Motion 09-04-18 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS the Coleman Water Distribution Project is unsustainable as originally submitted and cannot go forward to meet the deadlines;

AND WHEREAS Intake two of the Building Canada Fund has such a short time frame;

AND WHEREAS the Coleman Water Users will experience extreme financial hardship should they be expected to contribute 1/3 of the costs as outlined in the original application;

AND WHEREAS the Coleman Water Users could support a 10% contribution with a 45% contribution to be provided by each the Federal and Provincial Governments

AND WHEREAS Council, in consultation with senior Members of Parliament, was advised to request a top up for the Coleman Water Users;

BE IT RESOLVED THAT The Corporation of the Township of Coleman supports a request to the Oversight Committee of the Building Canada Fund – Communities Component, Intake 2 to consider an amendment/application for Coleman Water Users for the shovel ready project known as Coleman Water Distribution system replacement which is replacement of an antiquated and failing water distribution system in Coleman Township located in the area next to Cobalt and supplied by the Cobalt Water System

AND FURTHER The Corporation of the Township of Coleman will continue to own and operate the Coleman Water Distribution system. Carried.

Continued (3)

Mayor Belanger read correspondence received from the Temiskaming Nordic Ski Club requesting that they be notified prior to any changes in usage to municipal land adjacent to their trail system.

Mr. Hogg, President, also advised they would address any questions or concerns Council might have regarding their trails. He also invited Council to their annual meeting to be held on April 29th, 2009.

Mayor Belanger reviewed correspondence received from the Town of Cobalt regarding the Larose Bridge. The Clerk-Treasurer to request a meeting for the Larose Bridge Committee to make a decision regarding the tenders received.

A discussion was held regarding the Sharp Lake Park Agreement. The Clerk-Treasurer to arrange a meeting with the Town of Cobalt Council to discuss the Sharp Lake Park Project.

Council reviewed and discussed the District of Timiskaming Social Services Administration 2009 budget. The Clerk-Treasurer reported on a municipal budget presentation held on april 21st.

Councillor Beeson and the Clerk-Treasurer will attend the Killarney Sector Meeting scheduled for May 21st, 2009

Motion 09-04-19 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT an ad be purchased in the Temiskaming Speaker “Emergency Preparedness Guide” in the amount of $109.00 for the municipality and $72.00 for the Fire Department. Carried,

Motion 09-04-20 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay an additional $3,454.00 to Despres-Pacey Insurance Brokers Limited for insuring the fire vehicles on a replacement cost basis instead of actual cash value. Carried.

Motion 09-04-21 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS the Province of Ontario has mandated all Municipalities to have Accessible Customer Service training completed by January 1, 2010;

AND WHEREAS AMCTO is offering a Train the Trainer Course in North Bay at a cost of $1,650.00 plus GST;

AND WHEREAS The Municipality of Temagami will send an employee to take the Train the Trainer Course and then will offer the course to the other municipalities willing to contribute financially to the training costs;

BE IT RESOLVED THAT the Council of the Township of Coleman will contribute 25% of the costs for the course with the understanding that training will be provided to Coleman employees prior to the end of the year. Carried.

Motion 09-04-22 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2009/2010 Per Capital Assessment in the amount of 145.00 to Temiskaming Hospital. Carried.

Motion 09-04-23 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS CBC Radio is an integral link across Northern Ontario providing regional programming to Northern Ontario residents;

AND WHEREAS fourteen full-time positions being cut in Northern Ontario constitute 20% of the total CBC Radio job cuts across Canada which is unfair to the taxpayers of Northern Ontario;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Sables-Spanish Rivers’ petition to Hubert T. Lacroix, President and CEO of CBC, and Timothy Casgrain, Chairman of the Board of Directors of CBC to reverse this decision and should job cuts be necessary that they be done proportionately and fairly across the entire nation.

Continued (4)

Council reviewed the following correspondence:

– Little Claybelt Homesteaders Museum – request for membership and/or donation.

– International Plowing Match regarding accommodations – the Clerk-Treasurer to request more information

– Notice to be sent to Highway 11 residents.

Motion 09-04-24 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

WHEREAS the Province has mandated that all public buildings be accessible for all people with disabilities across Canada;

AND WHEREAS the Township of Coleman must provide accessible entrances to the municipal office and Community Hall exit;

BE IT RESOLVED THAT the Corporation of the Township of Coleman supports an application to the Enabling Accessibility Fund in the amount of $25,500.00 in order to construct wheel chair accesses and ramps to two municipal entrances. Carried.

Council reviewed a quote presented by Elk Lake Community Forest regarding proposed purchase of Crown Land on the West Shore of Bay Lake.

Motion 09-04-25 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Elk Lake Community Forest be authorized to proceed with Phase 1 of Coleman Township’s proposed development for the West shore of Bay Lake – price $16,750.00 excluding applicable taxes. Carried.

Motion 09-04-26 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to begin the proceedings for temporary Road Closure of Penna Road (Giroux Lake Road). Carried.

A Public Information Meeting for the Bioleach plant proposed for Cobalt area will be held on April 23, 2009 at Northern College.

Mr. Gino Chitaroni updated Council regarding the University Headframe renovations.

Copies of the By-Law and Easements documents prepared by Mr. George Kemp will be forwarded to AECOM Engineering.

Correspondence:

– The Latchford and Area Moose Call

– AMO – Position on Bill 150

– AMO – approval of the Used Tires Program Plan

– Ministry of Transportation – Regulation 449-06

– MNDM – Timmins expands municipal infrastructure

– MNDM – Northern Ontario Heritage Fund names new vice chairs

– MNDM – New database assists development in Parry Sound

– MNDM – New drilling company up and running in North Bay

– MNDM – Blid River eyes future in bio-economy

– MNDM – Fort William curling club becomes more accessible

– MNDM – Conseil des Arts de Hearst targets new event centre

– MPSC – Municipal status report

– HaxMat Management Magazine

– The Miner’s Tavern – AGCO Licence

– NEOnet – Wired News

– Lulubelle Montgomery – Silverland Cemetery Board – thank you

Continued (5)

– Nestle Waters Canada – follow-up

– LAS – Audit++Program Case Studies

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes & financial

– Tourism Exchange – 2009

Motion 09-04-27 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-04-27 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR