April 21, 2008

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Wednesday, April 21st, 2008 at 6:00 p.m.

There were present:

Township of Coleman Mayor: C. Belanger

Councillor: R. Beeson

A. Chitaroni

L. Perry P. Tresidder

Clerk-Treasurer: C. Bigelow

Consultant: Bruce McMullan, UMA Engineering Ltd.

Coleman Water Distribution System Users: Bill Sutton, Cathy & Allan Marcella, Doug McLeod, Vivian Johnston, Mike Lafoy, Franklin Gagnon and Lana Roberts, Mr. & Mrs. Peter Monk, Alana Simpson.

Mayor Belanger opened the meeting and turned it over to Mr. Bruce McMullan, UMA Engineering Limited.

Mr. McMullan was in attendance to bring all present up to date with work done for the Coleman Water Distribution System. Mr. McMullan submitted an application for the Ontario Small Waterworks Assistance Program. The application was approved for $31,816.75 over 5 years. This funding is to be spent on the Coleman Water Distribution System.

Mr. McMullan advised a Class Environmental Assessment is essential if the municipality wants to apply for grants in the future to repair/replace the system. Grant applications must be construction ready which includes a Class Environmental Assessment. All interested parties must be notified and can submit their comments – Residents, Ministries, O.N.R., First Nations, Mining Companies. This process will result with a Design Brief, a Design Drawing and a Detail Design. Mr. McMullan expects the process to take approximately 2 to 2 1/2 years overall. Mr. McMullan will take input from the public, assemble the information and come up with a solution. Recommendations will be provided for the Water Users after the Class Environmental Assessment is completed. One option, in the end, will be to do nothing – the will of the Water Users will be the deciding factor but Users must remember that the Ministry might push it.

A discussion was held regarding the pros and cons of the Class Environmental Assessment and the Coleman Water Distribution System:

– System is old with a lot of build up in the lines resulting in extreme amounts of chlorine being used to keep the chlorine level at .2 mg.

– Cost to person benefit ratio is very high

– Waste Water does not come up in the grant applications.

– Effect on people is a real part of this assessment

– Several water mains are very shallow – 2′ to 3′. Water mains should be 8′ deep.

– Services will have to be replaced to each house

– Lines might follow the road. Easements will be required when crossing private land.

– Drilling wells will probably not be a solution

Mr. McMullan estimates the project to cost $3 million – based on 44 houses – cost per service will be $68,000.00. The best program will include Federal and Provincial grants of 33.3% each, NOHFC 16.7% and residents 16.7% resulting in $11,500.00 per household. This will be possible only if everything falls into place.

Continued (2)

The cost of the Class Environmental Assessment will be approximately $75,000.00 offset by the OSWAP grant. The next step – design drawings will cost $150,000.00.

The timeline to complete the Class Environmental Assessment is 6 to 9 months – expected completion date January 2009.

Motion 08-04-13 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT UMA Engineering Limited proceed with the Class Environmental Assessment on the Coleman Water Distribution system and that it be ready by January 29th, 2009.

For Colleen Belanger Against Ron Beeson

Lois Perry

Albert Chitaroni

Pat Tresidder Carried.

The Clerk-Treasurer distributed a report on Estimates for 2008 for Coleman Water Distribution User and a Waterusers Spreadsheet to March 31st, 2008.

A discussion was held regarding water rates. The Clerk-Treasurer to ask the following questions at the meeting scheduled for May 24th with the Town of Cobalt:

– If consumption comes down, will rates come down for 2009 from the Town of Cobalt

– The $5,621.63 payment for testing made by the Township of Coleman to the Town of Cobalt should be directly credited to the $168,000.00 cost for water.

– Will reduced consumption reduce the Township of Coleman usage of 20% of total consumption

to 15% perhaps?

– As the .60/cu m charged to the Township of Coleman by the Town of Cobalt is based on 2006 consumption, will the rate be decreased for 2009 as this rate will be based on reduced 2007 consumption? Is it possible to know what the rate will be in 2009 now?

Motion 08-04-14 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the water rates for the Coleman Water Distribution System be reduced to $70.00 monthly – $210.00 quarterly per residence – effective July 1st, 2008. Carried.

The Clerk-Treasurer to forward a letter to all Water Users advising them of the reduced rate and that the Township of Coleman is entering into a new phase for Water Users with the Class Environmental Assessment for Coleman Water Distribution System.

Motion 08-04-15 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS this meeting deals with a proposed or pending acquisition or disposition of land by the municipality or local board;

AND WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 08-04-16 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Stephen Watt be authorized to proceed with a meeting with the Ministry of the Environment officials in order to obtain the process required in replacing the 1917 statute with an up to date source protection plan under the new statute.

For Colleen Belanger Against Albert Chitaroni

Ron Beeson Pat Tresidder

Lois Perry Carried.

Motion 08-04-17 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to apply to Northern College for the Job Connect Program to begin May 1st, 2008 until August 31st, 2008. Carried.

Continued (3)

Motion 08-04-18 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

______________________________________ _____________________________________

CLERK-TREASURER MAYOR