April 20, 2015

REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, April 20th, 2015 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

C. Marcella

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Deputation: Julie Buffam, Bass Lake Rail Crossing

Gino Chitaroni, Portage Bay Camp

Chris and Tina O’Reilly, Gillies Lake Road

ADOPTION OF THE AGENDA

Motion 15-04-22 MOVED BY Lois Perry and SECONDED BY Cathy Marcella

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of April 20th, 2015 as presented with the following addition: The Speaker

Chris & Tina O’Reilly letterCarried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with The Speaker

ADOPTION OF THE MINUTES

Motion 15-04-23 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – April 7, 2015

Special Meeting – April 14, 2015 Carried.

ACCOUNTS

Motion 15-04-24 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $57,117.12 be passed and paid.Carried.

DELEGATION

Mrs. Julie Buffam was in attendance to update Council regarding her progress with her request to install lights at the Bass Lake Railroad Crossing.

National Rail Safety Week is set for April 27th to May 3rd, 2015.

Mrs. Buffam has made some progress in her research of the original logging road accessing this area which was constructed prior to the railroad and has been discussing her findings with the Ombudsman. Mrs. Buffam will move forward with getting the message out with press releases, letter to the Editor and Twitter notices and pictures. Both Jay Aspin, MPP and Mr. John REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

Vanthof, MP will be contacted to advise them of the process.

Continued (2)

STAFF REPORTS

Fire Department

Chief advised the Coleman Volunteers would construct a wall in the Hanger separating the Works Department and Fire Department as both will be using the building.

One new Volunteer will be added to the roster of Firefighters.

Motion 15-04-25 MOVED BY Susan Cote and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented:

Administration

The Clerk-Treasurer distributed the response to liability concerns with the Coleman Fire Department volunteering in the community.

Council approves the pre-payment penalty for the payment of the Fire Truck Loan.

Full payment will be made to MIS Insurance for municipal insurance for 2015.

The Clerk-Treasurer to requests quotes for Coleman Pins.

Mr. Lonnie Bumstead was contacted to provide rental fees or purchase price for the tractor at the Municipal Waste Site

Information regarding the Temiskaming Municipal Building Association was distributed to Council.

K. Smart Associates Limited will begin work at the Municipal Waste Site later this week or early next week.

Motion 15-04-26 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS

Motion 15-04-27 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 15-11 being a By-Law to authorize the sale of Land (Johnston) be read a first and second time. Carried.

Motion 15-04-28 moved by Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT By-Law No. 15-11 be read a third and final time and be passed and enacted.. Carried.

Motion 15-04-29 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 15-12 being a By-Law to amend By-Law 10-37 being a by-law to Motion 15-04-30 MOVED BY Cathy Marcella and SECONDED BY Lois Perry: REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

govern the proceedings of council, the conduct of its members and the calling of meetings be read a first and second time. Carried.

Motion 15-04-30 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 15-12 be read a third and final time and be passed and enacted..

BUSINESS ARISING FROM THE MIN UTES

Chitaroni Subdivision Clearance Letter

Council reviewed the Clearance letter to be forwarded to the Ministry of Municipal Affairs.

The Clerk-Treasurer to forward a copy of the information to Council, Mr. Chitaroni, and both Planners.

Continued (3)

BUSINESS ARISING FROM THE MINUTES continued

Remuneration and Travel for Council Policy review

Councillor Marcella will amend the Remuneration and Travel Policy to a monthly rather than a per meeting rate.

NEW BUSINESS

Conferences – Ontario Good Roads association – Creating Winning Proposals

CANWARN Training Spring 2015

Coleman Water Distribution

Motion 15-04-31 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

WHEREAS the Council of the Corporation of the Township of Coleman passed By-Law No. 11-27 on August 27, 2011, being a by-law to provide for the setting of rates and charges for water supply in The Corporation of the Township of Coleman; a)Water Consumption Charge (Metered rate), REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

AND WHEREAS The Corporation of the Township of Coleman is considered to be a water user within the Township for the purposes of fire protection and services effective July 2011;

BE IT RESOLVED THAT the Municipal Council of The Corporation of the Township of Coleman enacts the following resolution:

1)The Corporation of the Township of Coleman, as a user, will pay water rates and charges in accordance to the rates and charges by law for their municipal water supply;

a)Water Consumption Charge (Metered rate),

b) Delivery Charge(Flat Rate),

c) Reserve Fund Charge (Flat Rate),

d) Admin Charge (Flat Rate).

2)The Corporation of the Township of Coleman, as a user, will pay 15% of all expenditures associated with providing water.

3)The Corporation of the Township of Coleman will not pay expenditures associated with providing potable water.

From time to time, the Corporation of the Township of Coleman is forced to bleed water main lines in an effort to prevent water freeze during extreme temperatures, causing a higher than normal consumption reporting.

The Corporation of the Township of Coleman will adopt the following contribution policy towards the payment of the consumed water during this period:

2) The Corporation of the Township of Coleman, as a user, will pay 15% of the consumed Water User Billed Meter Reading for the purpose of fire protection and services;

3) The Corporation of the Township of Coleman, as a user, will share the balance of the consumed water costs considered to be associated with the water freeze with an 85% to 15% split, between the Water Users and the Corporation of the Township of Coleman.

The following example applies:

2014 Total Water Consumed: 17,552 Balance = Water Freeze 6,378 REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

Less 2014 Water User Billed Reading: 7,503 @ rate/cubic meter

2014 Total Water Consumed by Coleman Township: 10,049

2014 Coleman pays 15% of Water User Billed Reading: 1,125 @ rate/cubic meter

Balance = Water Freeze 6,378

2014 Balance Associated with Water Freeze: 6,378

85% Water Users pay: 5,421 @ rate/cubic meter

15% Corporation of the Township of Coleman pays: 957 @ rate/cubic meter

4) The Corporation of the Township of Coleman will donate to the water account the sum equivalent to the costs of water consumption associated to the recreational water park by the Corporation of the Town of Cobalt.

Continued (4)

5) For 2015, The Corporation of the Township of Coleman will direct the 2015 recreation donation in the amount of $3,250 from the Town of Cobalt to the water account to offset a portion of the Corporation of the Town of Cobalt’s consumed water costs associated to the recreational water park.Carried.

Council reviewed the following Correspondence:

– OPP – Citizen Self Report information

– MNDM – Connecting Lings Program

– Minister of Transport – Rail and Road Safety

A copy of this letter to be forwarded to Ms. Julie Buffam.

COMMITTEE REPORTS

Bass Lake Committee

Councillor Perry reported on the Bass Lake Committee meeting held April 15th, 2015. Funding applications have been submitted – no response received to date. One Committee Member was interested in purchasing kayaks for the Program. The Clerk-Treasurer requested an opinion with MIS Insurance regarding risks associated REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

with ownership of kayaks. Based on MIS Insurance’s response, Council denied the request due to liability issues.

Councillor Perry wants to commend the Committee Members for all their hard work.

Mr.Chris O’Reilly was in attendance to present his concerns with Gillies Lake Road.

Mayor Cleroux advised Mr. O’Reilly’s letter will be dealt with in closed session as it deals with a Coleman Resident.

Mr. Gino Chitaroni was in attendance to present a proposal for Portage Bay Tourist Camp. This matter will be dealt with in closed session as it deals with a business proposal.

CORRESPONDENCE

– AMCTO – Municipal Minute, Position Paper, Workshops & Webinars,

– AMO – Policy Update, LAS,

– Canadian Urban Institute – Meet our Experts,

– Cleantech Canada – update

– Equipment Journal = newsletter

– HaxMat – news

– Knox – Spring newsletter from VFIS

– Lancaster House – Conference, Flash Sale

– Ontario Good Roads Association – news

– OPG – Water Level LUpdate

– Resource Industrial Group Inc. – information

OAA Perspectives – journal

IN CAMERA (CLOSED) SESSION

Motion 15-04-32 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local

board employees; BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:00 p.m. REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

(b) a proposed or pending acquisition or disposition of land by the municipality or

local board;

Continued (5)

(c) advice that is subject to solicitor-client privilege, including communications necessary for

that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:00 p.m.

to discuss the following matter: Request for Purchase of Land – Portage Bay Road

Proposed Land Severance – Chitaroni

Sharp Lake Park Carrie d.

Motion 15-04-33 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:30 p.m. without a report. Carried.

Volunteer Firefighter – Lucas Jacques

Motion 15-04-34 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves Mr. Lucas Jacques’ application at Volunteer Firefighter for the Coleman Fire Department effective April 20th, 2015. Carried

2015 budget

Motion 15-04-35 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approves the 2015 budget with a 1% increase in wages for Municipal Employees. Carried. 36333- Canadian Safety Equipment 111.15 REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

ADJOURNMENT

Motion 15-04-36 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

26331- Accuracy Environmental 39.55

26332- Campsall Electric 88.91

36333- Canadian Safety Equipment 111.15

26334- Dist Tim Social Services Ad Bd 16,806.00

26335- Hydro One 83.84

26336- J.L. Richards & Associates 391.55

26337- Kemp Elliott & Blair 20,905.00

26338- Northern Tel 398.97

26339- Ontera 14.98

26340- Pioneer Diesel Injection Ltd 401.14

26341- Purolator Inc. 7.98

26342- Strongo Equipment 227.84

26343- Techknowledgy Office Pro 147.91

26344- Temiskaming Speaker 397.76

26345- Town of Cobalt 14,063.69 REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

26346- Uniongas 1,148.85

26347- voided

26348- Wayne’s Garage 1,882.00

TOTAL REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

$57,117.12 REGULAR MEETING MINUTES April 20, 2015 ____________________________________________ _________________________________

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR