April 14, 2015

SPECIAL MEETING MINUTES April 14, 2015 _____________________________________________ _________________________________

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Tuesday, April 14th, 2015 at 6:00 p.m.

There were present:

Township of ColemanMayor: D. Cleroux

Councillor: S. Cote

K. Laffrenier C. Marcella

L. Perry Clerk-Treasurer: C. Bigelow

ADOPTION OF THE AGENDA

Motion 15-04-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the special meeting of April 14th, 2015 with additions – Summer Council Meetings

Use of Hanger Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry with matters dealing with The Voice.

BUSINESS ARISING FROM THE MINUTES

Municipal Roads – TransCanada Pipeline meeting

Councillor Marcella reported on a meeting with Mr. Calvin Hagel, TransCanada Pipeline and Mr. Britt Herd, Miller Paving Ltd. Mr. Hagel advised he would bring Council’s request for a review of the pipeline crossings located on Ferguson Road and Portage Bay Road to the Engineering Group. He also advised that several other communities are in the same situation. Mr. Hagel also agreed to investigate the possibility of funding SPECIAL MEETING MINUTES April 14, 2015 _____________________________________________ _________________________________

for this work.

Kemp Elliott & Blair – Engagement Letter / recommendations

Deferred to the next regular meeting.

Municipal Insurance Payment

Mayor Cleroux will look into this matter.

NEW BUSINESS

Conferences –

LED Street Light Lunch and Learn

Practical Training for Small Drinking Water System

MPAC’s Open House

Gravel Road School

Announcement – MP Aspin – April 15th

South Temiskaming Community Futures – Spring Conference

Motions

Township of Madawaska Valley – Hydro Rates

Motion 15-04-18 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS the cost of hydro has doubled and more than doubled for many in the past five years;

AND WHEREAS businesses are leaving Ontario and families are facing serious hardships;

AND WHEREAS THE Province’S Long Term Energy Plan anticipates that consumers will face hydro rates that will rise by 42% over the next five (5) years;

AND WHEREAS the Province of Ontario should provide provincial relief to Ontario Hydro One Customers and review their energy policies and utilize The Rural and Northern Lens advocated by the

Rural Ontario Municipal Association to evaluate and assess the needs of rural municipalities;

Continued (2)

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of Madawaska Valley’s request to Premier Wynne and the Province of Ontario to take immediate action to prevent SPECIAL MEETING MINUTES April 14, 2015 _____________________________________________ _________________________________

these and any other rate increase from being implemented and to do something to bring the present rates down to a reasonable level as quickly as possible. Carried.

Prism Publishing – Northern Getaway, National Mining Week ad requests – denied

New Liskeard Bikers Reunion

Motion 15-04-20 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a 2015 yearly sponsorship for the New Liskeard Bikers Reunion in the amount of $500.00. Carried.

Quote- Miller Paving Northern / Street Lighting

Motion 15-04-19 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approves Miller Paving Northern’s quote in the amount of $1,500.00 + H.S.T. to GPS and provide wattage for Coleman’s Street Lights. Carried.

Council reviewed the following correspondence

SNC-Lavalin – Neonet Project

MNR – Montreal River Pre-Freshet

J.L.Richards – 2015 Road Asset Addendum

Summer Meetings

A discussion was held regarding Summer Meeting. Council approved the following meetings during the Summer months:

the last regular bi-weekly meeting will be held May 19th, 2015

Summer MeetingsJune 15th, 2015

July 13th, 2015

August 10th, 2015

Bi-weekly meetings will resume on September 8th, 2015

Use of Hanger The Clerk-Treasurer will investigate liabilities concerns with donating fire alarms to residents, Highway Clean Up and volunteers providing service at community event. SPECIAL MEETING MINUTES April 14, 2015 _____________________________________________ _________________________________

A discussion was held regarding the use of the hanger. Council decided that the Works Department and Fire Department will share the hanger to house their equipment.

The Clerk-Treasurer will investigate liabilities concerns with donating fire alarms to residents, Highway Clean Up and volunteers providing service at community event.

2015 Municipal Budget Review/Adoption

Water Meeting and Invoice

Council reviewed the preliminary 2015 budget. The Clerk-Treasurer to make recommended changes and present at the next regular meeting for approval.

Councillor Marcella presented a detailed report regarding the Coleman Water Distribution explaining the audited statement and recommendations presented by the Auditor.

Continued (3)

CORRESPONDENCE

– AMCTO – Municipal Minute, Legislative Express

– AMO – LAS Workshop, Watch File, Meeting Series, Ontario Premier Announcement

– Canadian Internation Auto Show

– Chartrand’s Independent Grocer – ownership

– Cleantech Canada – news

– Hydro One – Lighting rebates

– IPAC – newsletter

– Kip Cosgrove – VFIS New for 2015

– MPAC – news

– Municipal World – April Issue

– OMERS – 2014 report to members

– Ontario Good Roads Association – E-News

– OntarioTrails Council – news

– Pinchin – Expression of Interest Letter

– Recycling Products News – eNewsletter Motion 15-04-21 MOVED BY Susan Cote and SECONDED BY Lois Perry : SPECIAL MEETING MINUTES April 14, 2015 _____________________________________________ _________________________________

– Timiskaming Health Unit – minutes

ADJOURNMENT

Motion 15-04-21 MOVED BY Susan Cote and SECONDED BY Lois Perry :

BE IT RESOLVED THAT this meeting do now adjourn.Carried.

______________________________________ _____________________________________

CLERK-TREASURER MAYOR