April 14, 2010

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, April 14th, 2010 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Economic Development

Financial Officer L. Belanger

Planning Committee D. Cleroux

Fire Chief Don Laitinen

Also Present: Doug McLeod, Allan & Cathy Marcella, Gary Bigelow, Louis Dufresne, Milton Dufresne, Bill Sutton, Verdun Bigelow, Doug & Cheryl Gagnon, Bob Montgomery

Motion 10-04-01 MOVED BY Pat Tresidder and SECONDED BY Albert Chitaroni :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – March 24, 2010

Special Meeting – March 31, 2010

Carried.

Councillor Perry declared a conflict of interest with matters concerning Prism Publishing under New Business.

Councillor Chitaroni declared a conflict of interest with matters relating to the Coleman water distribution system and Bass Lake.

Motion 10-04-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $254,376.16 and payroll in the amount of $23,441.43 be passed and paid. Carried.

Deputations:

Mr. Louis Dufresne provided council with a letter describing his interest in purchasing two 40 acre parcels of Township land, to protect his roadway leading to his cottage. Councillor Beeson stated that the Township does not sell large parcels of land that can be used for economic and development. Councillor Perry would like Mr. Dufresne to map out what he is requesting, so council can have a visual of his request. Council will further discuss this issue when they are provided with a detailed map.

Mr. McLeod stated his interest in the Cenotaph located in Cobalt and provided council with an overview of the history. He declared that the land under the Cenotaoh belongs to every Canadian and Coleman must maintain the land around the site to honour our veterans. Council is in agreement with Mr. McLeod and stated that a motion was previously passed (fall 2009) for this purpose.

Committee Reports:

Coleman Fire Department:

Mr. Laitinen updated council that the Coleman Fire Department responded to an accident scene on Monday April 12, 2010, South of Latchford. He will be submitting a bill to the Ministry of Transportation. The Coleman Fire Department also responded to a fire in the Township during the afternoon on April 14, 2010. Mr. Laitinen described the importance and safety of portable fire gear, and council granted permission for the fire chief to purchase four portable fire hose packages. He also requested that the fire ban announcement continue to be advertised on the radio.

Continued (2)

Works Department:

Mr. Dufresne brought two representative from Elk Lake Community Forest to Bass Lake for a site tour on Tuesday April 13, 2010. The roads department began grading and hauling gravel. Mr. Dufresne would like a status update on the permit for Bass Lake beach and he stated that the Municipal Complex roof is in poor condition (rusting and leaking). Mrs. Belanger will obtain quotes which will be considered in the Budget.

Coleman Water Distribution System:

Reviewed an email from Gerry McCrank, AECOM and the tender for the project was placed in Wednesday’s addition of the Temiskaming Speaker. The closing date is Thursday May 6, 2010, at 1:00 p.m. Mrs. Marcella inquired when the tender will be awarded, Council stated late afternoon on May 6th.

Mrs. Marcella would like the Township to maintain a spreadsheet of costs incurred during the water project to ensure all costs are tracked, and provided council with a sample copy of a spreadsheet. Councillor Perry stated that Mrs. Bigelow may be tracking the costs in another way. Mrs. Marcella asked for a copy of the operation report.

Bass Lake Committee:

Mayor Belanger stated that cabin #5 had an earwig infestation during the 2009 camping season and should be inspected before the camp opens. A camper in lot eight (8) would like the trees near her camper trimmed for the 2010 season. Councillor Tresidder will look at the site.

Economic and Development Committee:

Mr. Cleroux spoke with Mario from OPG and suggested he provide Council with an update on the progression of the project. He would like Council to select a date to arrange a site visit.

Unfinished Business:

Motion 10-04-03 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Minor Variance Application – Douglas & Cheryl Gagnon – be approved.

Carried.

Motion 10-04-09 MOVED BY Albert Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Severance Application – Lonnie Bumstead – Be approved with the attached conditions.

Carried

New Business:

Conferences

– FONOM: Northeastern Municipal Conference

– Iroquois Falls General Meeting & Business Award

– Killarney Sector Meeting

– The North Bay Managers & Supervisors Conference

– OMERS 2010 Spring Information Meeting

– Ontario Association of Fire Chiefs: Firefighting 101

– Procurement & Governance Workshop for Municipal Administration

– XCG Training: Pumps & Hydraulics – Notice of Meeting: Earlton Airport April 15, 2010 – Workplace Safety North: Violence and Harassment Prevention

Resolutions:

Motion 10-04-04 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT The Corporation of the Township of Coleman appoint Victor Legault as the overall responsible operator for the Coleman water distribution system.

Carried.

Motion 10-04-05 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the Provincial Municipal Fiscal and Service Delivery Review (PMFSDR) final report was released on October 31, 2008; and

WHEREAS the PMFSDR Infrastructure Table concluded that the infrastructure investment gap per household for Northern Ontario municipalities is generally higher than other regions in Ontario; and

WHEREAS the PMFSDR Fiscal Health Table concluded that the fiscal health of Northern municipalities is poorer than other regions of Ontario; and

WHEREAS Northern Ontario municipalities are more reliant on funding from the Ontario Municipal Partnership Fund (OMPF) than other regions of Ontario; and

WHEREAS many municipalities in Northern Ontario will see a reduction in their OMPF equal to their upload benefits resulting in very little net upload benefit for several years; and

WHEREAS the net upload benefits per household for the Northern Ontario region are forecast to be well below the net upload benefits per household for all other regions of the Province; and

WHEREAS the Province has committed to review the formula for distribution of the OMPF, or its successor unconditional funding program, before 2010; now

THEREFORE BE IT RESOLVED that the Province of Ontario increase the Northern Communities Grant by $75.00 per-household, to ensure all municipalities in the North will receive the necessary “Required Support”; and

BE IT FURTHER RESOLVED that a copy if this resolution be sent to the Premier of Ontario, the Minister of Finance, all FONOM members, the Association of Municipalities of Ontario and the Leaders of the Opposition Parties.

Carried.

Motion 10-04-06 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS, a life saving organ or tissue donation can provide thousands of men, women, and children on waiting lists with a second chance at life; and

WHEREAS, our society unfortunately lacks widespread knowledge of the real need for organ donations and the list of Ontarians in need of transplants grows annually; and

WHEREAS, the tireless efforts of the Trillium Gift of Life Network members, volunteers and individual donors and their families can, and do save many lives each year; and

WHEREAS, education and increased public awareness enable Ontarians to make the important, informed decision to donate their organs and/or tissues and help give the gift of life;

THEREFORE, the Council of the Corporation of the Township of Coleman, do hereby proclaim April 18-25, 2010, as Organ and Tissue Donor Awareness Week and encourage all residents in the Township of Coleman to register their consent to donate their organs and/or tissues and help save lives.

Carried.

Motion 10-04-07 MOVED BY Pat Tresidder and SECONDED BY Albert Chitaroni:

BE IT RESOLVED THAT The Corporation of the Township of Coleman provides payment in the amount of 145.00 dollars (twenty-five cents per capita) for the Township’s 580 residents, to qualify citizens as members of the Corporation of the Temiskaming Hospital.

Motion 10-04-08 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT The Corporation of the Township of Coleman approves the amended Schedule 22 that will replace the original in the Ontario’s Drinking Water Systems Regulation.

Carried.

Mrs. Belanger requested if she could get a status update on the Headframe Project from Cobalt.

Mayor Belanger will further inquire about the Spring Pulse Poetry Festival and how the funding will be allocated.

Correspondence:

– Admin Group: Exclusive opportunity for retiring OMERS members

– AMCTO: In the Loop – Issue #20

– AMCTO: Opportunity to Serve on the MERF Board of Directors

– AMCTO: Inviting Municipal Monitor Article Submissions

– AMCTO: Report of the 2010 Nominating Committee – Nomination of Directors-at-Large

– AMCTO: Prepare for Accessible Elections by completing this short survey

– AMO: Watch File April 1, 2010

– AMO: Breaking News – Joint and Several Liability Paper

– AMO: Report to Members

– Association of Ontario Road Supervisors: Get Tied Down

– Brent Bouteiller: PSAB Training Service

– Carswell: Protecting your company and your employees

– Caswell: Prepare for Emergencies and Manage them Effectively

– Carswell: HR Compliance Essentials Newsletter

– Chamber of Commerce: Local Emergency Services – Events to support Bikers Reunion

– Chamber of Commerce: E-Newsletter April 2010

– Chamber of Commerce: Haileybury School of Mines – Gem & Mineral Show

– Chamber of Commerce: Boston Pizza Franchising Event

– City of Timmins: The Endangered Species Act – We need your support and help

– Environmental Solutions Magazine

– FCM: First Annual Watershed Awards

– FCM: Canadian Environmental Sustainability Indicators Newsletter

– Government Purchasing Online: April 14, 2010

– Laserfiche: Saving Time and Preserving History

– MFOA Bulletin

– Moose Call

– Municipal Monitor: May/June 2010

– Municipal Elections – Information Booklet for Trustee Candidates

– Northeastern Catholic District School Board: Report on Trustee Determination and Distribution

– Northern Mayors Task Force: Communications Update

– North East LHIN

– OMERS: Member News

– Ontario Good Roads Association: Winding Down of Tri-Committee

– Operator Certification Bulletin: Drinking Water and Wastewater Operator Certification News

– Provincial Emergency Information Plan

– Seton Catalogue

– Timiskaming Health Unit After Hour Service Calls

– The Tax Collectors Journal March 2010

– Tourism Loop Tour: update from the Motorcycle Confederation of Canada

– Tourism Loop Tour: Lake Temiskaming Motorcycle Loop Tour Official Unveiling

– Tourism Loop Tour: Business Stakeholders

Motion 10-04-10 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

21865 Void 0.00

21866 Fred Dean 199.50

21867 Claire Bigelow 333.03

21868 Kenneth Jones 50.00

21869 Northern Tel 431.38

21870 Ontera 24.31

21871 UnionGas 632.06

21872 Dianne Desormeaux 12.42

21873 Void 0.00

21874 NorthernTel 516.23

21875 MIS Insurance 34,051.52

21876 NorthernTel 118.01

21877 John Dufresne 150.75

21878 Dianne Desormeaux 262.50

21879 Canada Post 299.25

21880 Christine Gagnon 188.00

21881 Accuracy Environmental 35.70

21882 A.J Stone Company Limited 4,247.87

21883 Barnes Distribution 321.27

21884 Benson 1,178.84

21885 Bluewave Energy 355.27

21886 Carswell 113.40

21887 CIBC 1,480.87

21888 City of Timmins 140.13

21889 Dam Depot 77.00

21890 DTSSAB 35,675.27

21891 D-Tek Security Systems 157.50

21892 Ebert Welding 5.79

21893 Electronic North 497.01

21894 Grand & Toy 393.69

21895 Gabe’s Auto Inc. 852.10

21896 Gabbani Courier 39.93

21897 Grant Fuels 2,403.73

21898 Grant Home Hardware 100.54

21899 Great West Life 3,299.72

21900 Hydro One 2,504.80

21901 Kemp Andrew Maille Hamel 97.13

21902 Linde 72.55

21903 Logan Gannon 29.26

21904 Mikrolink 344.65

21905 Minister of Finance 3,219.00

21906 MPAC 6,404.11

21907 Munisoft 312.85

21908 Municipal World 56.18

21909 New Liskeard Sheet Metal 205.66

21910 North Cobalt Flea Market 63.97

21911 #1 Auto Supplies 338.32

21912 OMERS 2,137.56

21913 Owl Lite 207.36

21914 Pioneer Diesel Injection Ltd. 287.07

21915 Prism Publishing 134.40

21916 Purolator 13.92

GENERAL ACCOUNTS – con’t

21917 Receiver General Payroll Ded. 6,084.64

21918 Regional Maple Leaf Comm Inc. 228.90

21919 Reliance Home Comfort 38.93

21920 Eng Public – Ontario North 56,785.19

21921 French Public 4,443.91

21922 English Sep Northeastern 15,382.68

21923 French Sep 38,148.89

21924 Temiskaming Speaker 506.63

21925 Temiskaming Hospital 145.00

21926 Temiskaming Shores & Area 250.00

21927 Timiskaming Health Unit 18,149.00

21928 Town of Cobalt 6,758.40

21929 Township of Armstrong 200.00

21930 Township of Armstrong 25.00

21931 Tri-Town Automotive Ind Supply 535.55

21932 Trow 341.25

21933 Wayne’s Garage 439.00

21934 WSIB 508.19

21935 Xerox 331.62

TOTAL 254,376.16

PAYROLL TOTAL 23,441.43

Monthly Financial Report.

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR