April 10, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, April 10th, 2012 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Deputation: Andre and Louise Larocque Denis – Gillies Depot Road

Present in the audience – Anita Koza, Dennis Kelly and Doug McLeod

ADOPTION OF THE AGENDA

Motion 12-04-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of April 10th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Lois Perry declared a Conflict with matters dealing with The Speaker.

ADOPTION OF THE MIN UTES

Motion 12-04-02 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – March 26, 2012 Carried.

ACCOUNTS

Motion 12-04-03 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT THE General Accounts in the amount of $185,290.08 be passed and paid. Carried.

STAFF REPORTS

Mr. Brian Bigelow reported as follows

1. Requested permission to have two summer students this year to assist with various work to be done in the Township. Mr. Bigelow will provide Council with a list of projects.

2. He advised two people would be sufficient in the Winter if Private Plowing was discontinued and

the Township would not require another plow truck. Council will review the summary of Private Plowing hours for the past winter season.

3. The new Kenworth will not be used during the Summer – the old truck will be used.

4. With the resurfacing done on a number of roads in the Township, perhaps it would be economical to purchase a street sweeper. A quote will be obtained for the rental of sweeping equipment from the Town of Cobalt and for the purchase of an sweeper attachment.

5. The gate at Bass Lake should be repaired or replaced – SMC will assist with this project.

Mr. Bigelow suggested that there be no parking on the right side of the road. Topsoil is required at the beach area to complete the project.

Continued (2)

Mayor Cleroux advised 911 signs have to be repaired

Ditching should be done on Nipissing, Coleman and Pump House Roads

Arrangement will be made for leaving messages on Cell Phones.

Motion 12-04-04 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

The Clerk-Treasurer reported as follows:

1. Ontario Northland have denied the request to place mirrors at various intersections.

2. Quotes have not been received for “shutters” for the kitchen counter.

3. CIBC have not responded to the Township’s request to pay down the loan without being penalized.

4. The Clerk-Treasurer to schedule a meeting with the Planner

Motion 12-04-05 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.

Mrs. Anita Koza was in attendance to update Council with respect to the Cobalt Public Library.

Mrs. Koza attended the March 2012 meeting and was informed that there is an increase of patrons from the Township of Coleman. A Patron’s appreciation and open house will be held this Saturday, April 14th during which Mayor Tina Sartoretto will make a special announcement regarding a new program to encourage residents to become ambassadors of the area. The Dr. Drummon Poetry Contest will be held May 10th to 13th.

DEPUTATION

Mr. Andre and Mrs. Louise Larocque-Denis, residents on Rustic Road, were in attendance to express their concerns regarding the condition of Gillies Depot Road. Trees cut along the side of the road rolled onto the road when the snow melted in the Spring. There should also be “No Parking” signs along the road as it is not wide enough in some areas. They were wondering if Gillies Depot Road would be resurfaced this year – does Council have a plan? Council agreed that a plan should be in place and will work on this in the near future.

BUSINESS ARISING FROM THE MINUTES

1. ONTC the matter has been referred to the Temiskaming Municipal Association.

2. Carriere Road Hydro Line Extension – Mr. Cloutier, Hydro One, advised he has met with Mr. Buck to present him with an “offer to grant easement”.

3. MPAC meeting – Mayor Cleroux will try to arrange a public with other municipalities in the area.

4. The Clerk-Treasurer to prepare the Snow Removal By-Law for Council’s review.

5. Council will review and bring their comments to the next regular meeting regarding the Topsoil/Fill By-Law.

6. The Clerk-Treasurer will review the Cobalt Water Act agreement.

7. The Water Service Agreement will be reviewed by Mr. Kemp prior to presenting it to the Town of Cobalt for approval.

8. Mayor Cleroux read a letter sent by Historic Cobalt regarding the University Headframe.

A discussion was held regarding the ownership, landscaping and maintenance of the University Headframe. Council will review the file before making any decision.

NEW BUSINESS

Conferences AMO Urban Symposium

MNR – Temagami Land Use Plan Review

Tourism Industry Exchange

OAFC Municipal Politicians Seminar

Meetings to Meet Your Needs

Resolutions

Mayor Cleroux read a resolution submitted by the Town of Latchford regarding the Municipal Property Assessment Corporation’s assessment formula. The Clerk-Treasurer to prepare a motion to support the Town of Latchford.

Motion 12-04-06 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

WHEREAS The Hound Chute Generating Station should be assessed the same as the privately owned generating station located at Ragged Chutes, which was assessed at approximately $6,000,000.00;

AND WHEREAS The Hound Chute Generating Station should be exempt from the PIL program and tax payments should be remitted directly to the Township of Coleman:

AND WHEREAS the assessment value of the land and buildings is incorrect and not all of the land and buildings have been included;

BE IT RESOLVED THAT the Council of the Township of Coleman instruct Kemp Pirie to file a Request for Reconsideration/Appeal on behalf of the Township of Coleman . Carried.

Motion 12-04-07 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The Speaker for Emergency Preparedness in the amount of $75.00. Carried.

Council reviewed the following correspondence

1. The Temiskaming Health Unit’s Food Mapping Project Timiskaming package and newsletter.

2. Pat Dwyer – Mobile/Modular Home. Council is considering a development specific for this request.

3. Correspondence received from Clinton Shane Ekdahl regarding the Day of the Honey Bee.

COMMITTEE REPORTS

Public Safety

Councillor Tresidder advised “Adopt a Highway” will be held April 19th at 5:30 p.m. All are welcomed to join in this project.

Council will plan an appreciation night for Coleman Volunteers in the Fall.

Finance

Councillor Marcella presented January and February financial reports.

Motion 12-04-08 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to make the following donations:

1. Cobalt Mining Museum $3,500.00

2. Classic Theatre $3,500.00

3. Cobalt Historical Society $3,500.00

4. Cobalt & Area Food Bank $1,000.00

5. Town of Cobalt – Arena $3,500.00

6. Minor Hockey Ice Rental $1,750.00

7. Figure Skating Ice Rental $1,750.00

8. Cobalt Library $3,500.00

9. Cobalt Coleman Catholic Cemetery $1,750.00

10. Silverland Cemetery $1,750.00

11. Legion Cemetery $ 500.00 Carried.

CORRESPONDENCE

– AMO – Federal Budget 2012 details

Ontario’s Provincial and Municipal budgets must be sustainable

Watch File

Report Board meeting

– CATT – Sustainable Municipal Pipelines

– Share The Road – March 2012 newsletter

– Ontario’s Modernized Mining Act – update on Proposed Regulations

– Environmental Protection – Sustainable Energy

– Hon. Christopher Bentley – Energy Matters Summit

IN CAMERA (CLOSED) SESSION

Motion 12-04-09 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) a proposed or pending acquisition or disposition of land by the municipal or local board;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:10 p.m. to discuss the following matter: Land acquisition

Zoning Matters Carried.

Motion 12-04-10 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:45 p.m. without a report. Carried.

CONFIRMATORY BY-LAW

B Motion 12-04-11 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

E IT RESOLVED THAT By-Law No. 12-13 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 12-04-12 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Carried.

ADJOURNMENT

Motion 12-04-13 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

23563 Diane Desormeaux 558.33

23564 Municipal Service Provider 505.00

23565 Daryl Dufresne 297.60

23566 Accuracy Environmental 39.55

23567 CIBC 220.48

23568 Don Laitinen 150.00

26569 Dis Tim Social Services Ad Bd 16,088.76

23570 EXP Geomatics Inc 10,071.50

23571 H2O on the Go 42.00

23572 Hydro One 931.10

23573 JJ’s Corner Store 261.61

23574 Kemp Pirie 1,626.73

23575 Martin Cook 144.00

23576 Northern Tel Mobility 245.66

23577 Payment Reversed

23578 Orkin PCO Services Corporation 67.80

23579 Pioneer Diesel Injection Ltd 18.79

23580 Receiver General – Payrol Ded. 4,758.68

23581 Reliance Home Comfort 45.73

23582 Rene’s Garage 241.50

23583 Sirius Benefit Plans 3,396.65

23584 Tri-Town Automotive Ind. Supply 349.05

23585 Workplace Safety & Ins. Bd 570.00

23586 Cote’s Pole lIne 841.85

23587 Electronic North 89.28

23588 Gabbani Courier Service 46.32

23589 Linde Canada Ltd 72.54

23590 Minister of Finance 3,754.00

23591 MIS Insurance Services 52.24

23592 Municipal Property Assessment 6,734.04

23593 North Cobalt Flea Market 238.25

23594 OMERS 2,471.88

23595 Prism Publishing 151.42

23596 Eng Public – Ontario North- 59,254.00

23597 French Public – Conseil 5,422.77

23598 English Sep Northeastern 15,376.15

23599 French Sep Conseil Scholaire 36,682.85

23600 Schoolhouse Products Inc. 7,900.11

23601 Town of Cobalt 5,520.00

23602 Tri Town Automotive Ind. Supply 51.86

TOTAL $185,290.08

_______________________ ___________________________

CLERK-TREASURER MAYOR